Project Document Administrator

Kilnbridge
Project Office (Site-Based),

London (Heathrow)

Kilnbridge Structures

About Kilnbridge

Kilnbridge is the UK’s leading structures specialist, delivering some of the country’s most complex and iconic engineering, construction and infrastructure projects. Our expertise spans the full lifecycle of a structure - design, build, adapt, repair and protect - delivered by four specialist operational businesses that combine seamlessly as One Kilnbridge to meet any project’s needs.

We are purpose led, focused on building a sustainable and resilient future for the UK, with a reputation for technical excellence, safety and quality built over 35 years. As an employee-owned business, our people are at the heart of everything we do - empowered to contribute, innovate and help shape our continued success.

If you want to develop your expertise, contribute to technically challenging projects and be part of a collaborative team, we’d love to hear from you.

The Role

We have an exciting opportunity for an Project Document Controller/Information Manager to join one of our project teams, providing essential administrative support to ensure the smooth day-to-day running of site operations.

Supporting the Project Document Controller and wider project team, you will play a key role in maintaining organised systems, managing documentation and ensuring accurate records are kept in line with company procedures.

This role is ideal for someone who is organised, proactive and eager to learn, with an interest in developing their career within a fast-paced construction environment.

What you’ll do

· Provide general administrative support, including filing, data entry, and managing correspondence

· Answer and direct calls and queries to the appropriate team members

· Assist in the preparation and organisation of documents, reports and presentations

· Maintain and update internal databases, ensuring accuracy and confidentiality

· Support the Project Document Controller and wider team with day-to-day office operations

· Ensure documentation and records are kept organised and in line with company procedures

· Assist with ad-hoc administrative tasks and project-related activities as required

What you’ll need

· Minimum of 5 GCSEs (A–C or equivalent), including English and Maths

· Previous administration experience (construction or site-based experience is advantageous)

· Good working knowledge of Microsoft Office applications

· Strong attention to detail and ability to produce accurate work

· Good organisational and time management skills

· Strong communication skills, both written and verbal

· Ability to prioritise tasks and manage workloads effectively

· A proactive, positive attitude with a willingness to learn and take on new challenges

· Ability to work both independently and as part of a team

· Calm and professional approach, particularly in busy or pressured environments

Why Kilnbridge?

With major projects delivered across the UK - from national infrastructure to clean energy, buildings and complex structural works - Kilnbridge offers the opportunity to work on schemes that leave a lasting legacy on the built environment. With a UK network of offices from London to Runcorn to Lisburn, we are a trusted partner in some of the most highly regulated, constrained and demanding environments.

We are proud to be an employee-owned organisation where every colleague has a real stake in our success and a voice in how we grow. Our culture is shaped by four core values - Responsibility, Integrity, Teamwork and Excellence - which guide how we work and support one another every day.

Our Commitment to Inclusion

Kilnbridge is an equal opportunities employer and a proud member of the Disability Confident Scheme. We are committed to creating a diverse workplace where everyone is treated fairly with dignity and respect. We welcome discussions about flexible working and encourage applicants who may require reasonable adjustments at any stage of the recruitment process. We do not discriminate on the basis of race, religion, colour, national origin, sex, sexual orientation, gender identity or expression, age, disability, medical condition, pregnancy or marital status.